Control of Documents and Records Procedure - ISO clause 7.5 for construction

A superseded drawing in a site shed has started more rework than any other single piece of paper in construction. The Control of Documents and Records Procedure exists to make that impossible: one documented process for creating, approving, issuing, revising and retiring documents - and for keeping records retrievable - under clause 7.5 of ISO 9001, ISO 14001 and ISO 45001. Embedded process map included.

What it controls

Document identification and versioning, approval before issue, distribution so the current version is the one in use on site and in the office, control of external documents (standards, client specifications, supplier documents), and record retention with retrieval that works when an auditor or a lawyer asks. It applies equally to a shared drive, a document system or a paper site office - the discipline is the same.

Why auditors treat it as a bellwether

Document control is sampled in every audit because it fails visibly: two versions of one form is all it takes. Get clause 7.5 right and the whole system feels tighter. Written for civil construction, mining, utilities and transport businesses by a lead auditor with 15+ years of certification experience, aligned to the current standards including the ISO 9001:2026 FDIS.

Editions

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Review cycles are scheduled in the companion Document Review Schedule; both belong to the Integrated IMS collection.